As part of the Litigation Services Department, the Legal Administrative Assistant (“the Assistant”) plans, organizes and coordinates administrative practices and procedures, ensuring ongoing case management while handling multiple and competing deadlines relating to internal complaint processes, regulatory and/or court proceedings. The Assistant may support hearings and appeals before the Law Society Tribunal. Because Litigation Services files often deal with political and media sensitive issues, subject to full public scrutiny, the Legal Administrative Assistant needs to exercise a high degree of judgment.
A college diploma with a legal administration specialization, or equivalent training and / or experience.
3 to 5 years’ working experience providing legal administrative support in a confidential, legal or professional regulatory environment (preferably litigation).
A solid knowledge of legal office practice, legal terminology and procedure relating to legal correspondence and legal documents.
Clear, concise and articulate communication skills to effectively respond to and transmit information to team members and others.
The ability to communicate in French, verbally and written would be an asset.
A strong proficiency with a wide range of computer applications, including MS Office applications (Word, Excel, PowerPoint and Outlook), database applications, case management systems, Internet and Intranet and other software applications (Adobe Acrobat DC, SharePoint and ShareFile).
* for Licensed Paralegals: by submitting your application for employment, you agree to a clearance check of your regulatory history with the Law Society, and to the use of this information in assessing suitability for employment at the Law Society.
Client / Customer Service Delivery
Performance Goals, Targets and Standards
Special Projects and Initiatives
The Law Society has introduced a Distributed Workforce Model to leverage flexibility and agility, and to maximize employee productivity and engagement. Work arrangements will be determined by role and departmental requirements. The working arrangement for this position has been classified as hybrid, where the employee will regularly flex their work location between home and office. The specific application of this will be communicated to applicants contacted during the recruitment process.