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Administrative Assistant – Winnipeg

June 23 2022
Categories Administrative assistant, Administrative, Clerical, IP, Patents, Trademarks, Legal, Paralegal
Winnipeg, MB

We are interested in hearing from qualified applicants who are interested in joining our friendly and collaborative Winnipeg office. The Administrative Assistant will work closely with the Office Services and Facilities team to provide exceptional service to both internal and external clients. This is a full-time, in-office position with hours of 8 a.m. – 4 p.m., Monday to Friday.

Responsibilities Include:

  • Opening reception, preparing boardrooms, shared and public spaces for the day
  • Covering reception during breaks or absences
  • Setting up audio visual for meetings when required
  • Coordinating hospitality and facility requirements for in-office functions including set-up and tear-down
  • Coordinating and facilitating copying, scanning and binding requests as provided by legal assistants, paralegals and lawyers
  • Assisting with the monthly billing and collections processes
  • Assisting with processing disbursements, invoices, bank deposit requests and completing cheque requisitions
  • Completing daily courier and mail pick-ups and drop-offs
  • Submitting maintenance requests to building management
  • Maintaining office and break room supplies
  • Maintaining in-office inventory and distributing promotional merchandise
  • Maintaining offsite storage and assisting with file closing and the annual file destruction process
  • Maintaining in-office library resources
  • Assisting with project work and providing support during team absences

Qualifications Include:

  • Minimum two years of experience in an office services, hospitality or business centre role
  • Completion of a recognized office administration certificate program an asset
  • Confident using Microsoft Office tools, particularly Excel, and maintaining an electronic filing system
  • Excellent communication skills and strong attention to detail
  • Self-motivated, enthusiastic and proactive
  • Superior organizational and time management skills
  • Able to multitask and comfortable with shifting priorities
  • Able to climb two flights of stairs and lift up to 20 pounds

We Offer:

  • A competitive salary
  • Comprehensive coverage for health and wellness benefits
  • Access to group savings plans and investment options
  • Options for flexible work agreements and vacation coverage

Our Diversity Statement

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings when they become available.

A friendly, cooperative atmosphere typifies the working environment of the Winnipeg office of MLT Aikins. Only candidates selected for interviews will be contacted. network