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Job summary

The Senior Legal Assistant supports the Global Asset Management Legal Department by managing administrative tasks such as invoice tracking, meeting coordination, and document preparation. They also assist with legal duties including drafting prospectus amendments, fund agreements, and various corporate certificates.

Job details

Requisition ID: 274075 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. The Senior Legal Assistant contributes to the efficient operation of the Global Asset Management Legal Department by performing a range of administrative and legal duties. Is this role right for you? In this role you will: Administrative Key Accountabilities: Arrange and track payment of invoices and expenses Arrange for execution of agreements via OneSpan Arrange for payment of independent director fees Arrange for internal meetings for lawyers Arrange for courier and mail packages Track agreements assigned to lawyers Format, revise and blackline documents Assist Corporate Secretary with scheduling corporate meetings Use Diligent (board books software) to post board and committee meeting materials, minutes and written resolutions for signing and send related communication to directors and committee members Assist VP & Associate General Counsel, Global Asset Management as required Legal Key Accountabilities: Create initial working drafts of the annual renewal prospectus Create initial draft of prospectus amendments as per lawyer’s directions Create and prepare product approval form detailing the items to be reviewed and approved by the product approvers Revise and update prospectus, offering memorandums and fund related agreements as per lawyer’s instructions Draft notarial certificates, authorized signing officer list, officer certificate and certified resolutions in relation to account openings, foreign registrations and arrange for lawyers to notarize Do you have the skills that will enable you to succeed? – We would love to work with you if you have: Completion of a legal assistant or law clerk program is required. Minimum 2 years experience as a Legal Assistant, Legal Administrative Assistant, or in a similar legal support role within a law firm, corporate legal department, or financial institution. Experience in a law firm or in-house legal department would be considered an asset. What's in it for you? Champion a high-performance environment and contribute to an inclusive work environment. The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. A competitive compensation and comprehensive benefits plan. An organization committed to making a difference in our communities - for you and our customers. You can expect to be recognized and rewarded for high-performance; you will be supported by leadership through meaningful development conversations that enable faster advancement and internal training to support your growth and development. Location(s): Canada : Ontario : Toronto Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

What you’ll do

The Senior Legal Assistant supports the Global Asset Management Legal Department by managing administrative tasks such as invoice tracking, meeting coordination, and document preparation. They also assist with legal duties including drafting prospectus amendments, fund agreements, and various corporate certificates.

Requirements

Candidates must have completed a legal assistant or law clerk program. A minimum of 2 years of experience in a legal support role within a law firm, corporate legal department, or financial institution is required.

Benefits

• Competitive compensation • Comprehensive benefits plan • Professional development • Internal training

Listed skills

• Regulatory Compliance · Preferred
• Asset Management · Preferred
• Attention to detail · Preferred
• record keeping · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal administration
• Document formatting
• Blacklining
• Prospectus drafting
• Corporate meeting scheduling
• Diligent software
• OneSpan
• Invoice tracking
• Notarial certificates
• Legal research
• Regulatory compliance
• Asset management
• Record keeping
• Communication
• Attention to detail
• Invoicing
• Asset Management
• Leadership
• Innovation
• Private Banking
• Capital Markets
• Document Formatting
• Wealth Management
• Legal Support
• Scheduling
• Workplace Inclusivity
• Investment Banking
• Commercial Banking
• Notary Services
• BlackLine (Accounting Software)
• American Sign Language (ASL)

Job areas

• Legal
• Administrative
• Finance & Accounting
• Contracts Legal Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants