Litigation Legal Assistant

Job summary

Provide administrative and legal support to two Associates, including maintaining litigation and employment files, preparing court documents, tracking deadlines, and coordinating court filings and appearances. Manage calendars, client and third-party communications, accounts and invoices, and confidential records while contributing to a collaborative team environment.

Job details

About the Company Our client, a well-established Toronto law firm, is seeking a Legal Assistant to join their team. This is an excellent opportunity for a proactive and outgoing Legal Assistant to support two Associates in a collaborative and supportive environment. Responsibilities Provide day-to-day administrative and legal support to two Associates. Organize and maintain electronic litigation and employment law files. Prepare and format court documents, pleadings, affidavits, briefs and other legal correspondence. Track key deadlines, court dates and limitation periods using bring-forward systems. Coordinate the preparation, filing and service of court documents in accordance with the Rules of Civil Procedure and applicable tribunal requirements. Communicate professionally with clients, opposing counsel, court staff and other third parties. Manage lawyers' calendars, schedule meetings and coordinate logistics for court appearances, examinations and mediations. Prepare accounts and third-party invoices, monitor accounts receivable and follow up with clients regarding outstanding accounts. Maintain confidential client information and ensure accurate file management. Participate in administrative team meetings and assist with general office and team-building activities as required. Work collaboratively with colleagues and contribute to a positive and supportive firm culture. Requirements Legal Assistant or Law Clerk diploma. 3+ years of experience as a Legal Assistant, with a background in civil litigation. Solid understanding of civil litigation procedures and court documentation. Experience with the Ontario Rules of Civil Procedure and court filing requirements. Proficiency with Microsoft Office and legal practice management software. Familiarity with Clio, iManage and legal AI tools is an asset. Exceptional organizational skills and attention to detail. Proactive, resourceful and able to take initiative without requiring direction. Confident communicating directly with lawyers, asking questions and following up when necessary. Strong interpersonal and communication skills with a professional and outgoing approach. A team player who is adaptable, eager to learn and committed to providing excellent client service. Compensation Salary up to $75,000, commensurate with experience. Hybrid work arrangement. Comprehensive benefits. RRSP matching program. We do not use AI to screen candidates.

What you’ll do

Provide administrative and legal support to two Associates, including maintaining litigation and employment files, preparing court documents, tracking deadlines, and coordinating court filings and appearances. Manage calendars, client and third-party communications, accounts and invoices, and confidential records while contributing to a collaborative team environment.

Requirements

Requires a Legal Assistant or Law Clerk diploma and at least three years of Legal Assistant experience, including a civil litigation background and knowledge of Ontario civil procedure and court filing requirements. Candidates should be proficient with Microsoft Office and legal practice management software, with strong organizational, communication, initiative, and teamwork skills; familiarity with Clio, iManage, and legal AI tools is an asset.

Benefits

• Comprehensive Benefits
• RRSP Matching

Listed skills

• Accounts receivable · Preferred
• Microsoft Office · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Teamwork · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Civil Litigation
• Legal Document Preparation
• Court Filing
• Deadline Tracking
• File Management
• Calendar Management
• Client Communication
• Invoice Preparation
• Accounts Receivable
• Microsoft Office
• Clio
• iManage
• Organization
• Attention to Detail
• Teamwork

Job areas

• Legal
• Administrative

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