*Legal Assistant – Property Law

Job summary

Legal Assistant – Property Law Are you looking to grow your career in a structured legal environment where your administrative expertise directly supports the successful management of real estate law matters? This permanent opportunity offers diverse responsibilities, a flexible schedule, competitive benefits, ongoing training, and an environment that encourages professional growth. What is in it for you: • Competitive salary of 70K-80K. • Permanent full-time position, 35 hours per week. • Flexible start time between 8:30 am and 9:00 am. • Four days per week in the office starting in Septe…

Job details

Legal Assistant – Property Law Are you looking to grow your career in a structured legal environment where your administrative expertise directly supports the successful management of real estate law matters? This permanent opportunity offers diverse responsibilities, a flexible schedule, competitive benefits, ongoing training, and an environment that encourages professional growth. What is in it for you: • Competitive salary of 70K-80K. • Permanent full-time position, 35 hours per week. • Flexible start time between 8:30 am and 9:00 am. • Four days per week in the office starting in September. • Three weeks of vacation starting in your first year. • Comprehensive group benefits from day one, including dental, vision, and mental health coverage of up to $3,000. • Employer-paid family coverage. • 2% RRSP contribution after one year of service. • $750 annual wellness allowance (fitness equipment, Apple Watch, etc.). • $700 annual training budget plus four in-person training days. • Opportunities to participate in internal committees and professional development initiatives. Responsibilities: • Provide administrative and legal secretarial support to real estate law professionals. • Review, edit, format, and transcribe a variety of legal documents. • Compare documents using Litera Compare. • Update client lists. • Perform photocopying, printing, and document scanning. • Monitor internal and external calls and initiate conference calls as required. • Manage lawyers' calendars and email correspondence. • Open new files and ensure ongoing administrative follow-up. • Enter and update information in OnePlace. • Coordinate travel arrangements and book hotels, restaurants, vehicles, and meeting rooms. • Organize meetings, videoconferences, and client meetings, including catering arrangements. • Prepare conflict search requests and follow up as required. • Perform daily time-entry follow-up, as well as weekly and monthly reviews. • Prepare monthly billing. • Prepare expense reports, cheque requests, and trust account bank transfer requests. • Prepare presentation materials as required. • Maintain filing, reminder, and records management systems. • Collaborate with other legal professionals, legal assistants, students, and articling students as required. • Commission affidavits and administer oaths for lawyers and clients. What you will need to succeed: • Diploma in Legal Secretarial Studies or an equivalent qualification. • 7 years of experience in a private law firm supporting one or more legal professionals, ideally including a partner. • Bilingual in English and French to support clients in both languages. • Excellent verbal and written communication skills. • Knowledge of legal procedures and practices. • Proficiency with Microsoft Office and standard office software. • Strong organizational skills with the ability to manage multiple priorities. • Ability to work independently with minimal supervision. • Strong team player. • Exceptional attention to detail. Why Recruit Action? Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.

What you’ll do

Provide comprehensive administrative and secretarial support to real estate law professionals, including document preparation and calendar management. Handle billing, expense reports, and client correspondence while maintaining records management systems.

Requirements

Requires a diploma in Legal Secretarial Studies and at least 7 years of experience in a private law firm. Must be bilingual in English and French with proficiency in Microsoft Office and legal procedures.

Listed skills

• French · Preferred
• Training · Preferred
• Microsoft · Preferred
• Client · Preferred
• management · Preferred
• Microsoft Office · Preferred
• Time · Preferred
• Administrative · Preferred
• Billing · Preferred
• Flexible · Preferred
• expense · Preferred
• English · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal Secretarial Support
• Document Formatting
• Transcription
• Calendar Management
• Billing Preparation
• Bilingual English and French
• Microsoft Office
• Litera Compare
• OnePlace
• Conflict Search
• Records Management
• Administrative Support