Legal Assistant

Job summary

The Legal Assistant will manage the practices of several legal professionals by providing administrative support, including maintaining filing systems and organizing materials. The role also involves client interaction for scheduling and billing inquiries.

Job details

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,300 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We are currently recruiting for a Legal Assistant to join our Vancouver Office. The successful candidate will assist in managing the practices of several Legal Professionals through the provision of administrative support. The assigned department will be discussed during the recruitment process. Duties and Responsibilities: Manages time, resources, workflow and deadlines of legal professionals which involves maintaining a filing system for all documents, compiling and organizing materials required for legal professional’s work-in-progress, opening up new files, etc. Interacts with clients to schedule appointments and exchange information. Performs client account administration which involves ensuring that dockets are submitted, reviewing and editing e-prebills, preparing invoices for review by legal professionals, verifying fees and disbursements, preparing write-offs and addressing client inquiries regarding billing. Receives, researches, prepares and follow up on audit inquiries. Handles confidential materials and documents. Drafts correspondence and memoranda such as affidavits of documents; compiles documents and completes conflict reports. Provides clerical and administrative support such as filing, answering the telephone, making travel arrangements, scheduling meetings, transcribing dictations, performing research as required, photocopying and binding materials, etc. Compensation: The typical hiring salary range for this position is $51,000 - $56,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, internal and market equity. Accessibility and Accommodation We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process. Background and Reference Checks Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications. If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

What you’ll do

The Legal Assistant will manage the practices of several legal professionals by providing administrative support, including maintaining filing systems and organizing materials. The role also involves client interaction for scheduling and billing inquiries.

Requirements

Candidates should have the ability to provide exceptional customer service and possess relevant administrative skills. The job is suitable for those looking to start or advance their career in a leading law firm.

Listed skills

• Customer service · Preferred
• organizing · Preferred
• Filing · Preferred
• Administrative Support · Preferred
• materials · Preferred
• Client · Preferred
• Account Administration · Preferred
• Administrative · Preferred
• Audit · Preferred
• Billing · Preferred
• scheduling · Preferred
• Customer · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Client Interaction
• Document Management
• Billing Administration
• Research
• Correspondence Drafting
• Time Management
• Filing
• Meeting Scheduling
• Travel Arrangements
• Confidentiality
• Workflow Management
• Invoice Preparation
• Audit Inquiry Handling
• Transcription

Job areas

• Legal
• Administrative