Legal Administrator, CSM Legal

Description

The Department of CSM Legal in the Cumming School of Medicine invites applications for a Legal Administrator. This Full-time Fixed Term position is for approximately 18 months (based on length of grant funding), with the possibility of extension.

Reporting to the Manager of Legal, CSM Legal.

Workload may be stressful at times, with constantly changing priorities. Must be able to work within a team environment as well as independently.

Summary of Key Responsibilities (job functions include but are not limited to):

• Assess contracts quickly and efficiently to assist in assignment to appropriate contract specialists and lawyers
• Mange the execution of research contracts through Adobe, scanned wet ink and original ink ensuring all required signatures are obtained
• Coordinate executed contracts to all parties (AdobeSign, Contract Management System, courier, email)
• Ensure all legal communication and documentation has been filed in accordance with audit compliance
• Ongoing administration of shared inbox and provide timely responses to inquiries via email and phone
• Facilitate signing process for "Click and Sign" agreements
• Evaluate urgent execution requests by adhering to execution protocol
• Interpret trends or patterns in internal and external signatories to balance business needs while monitoring outstanding contracts
• Maintain CSM Legal website and update weekly when required
• Prepare and run daily, weekly, and monthly reports related to CSM metrics
• Acquire and analyze data from multiple sources to make recommendations to key stakeholders
• Provides administrative support for other staff within CSM Legal
• Receives and responds to inquiries (phone, email and in person) from internal and external stakeholders regarding team functions
• Other related duties as required by the Senior Legal Counsel

Qualifications / Requirements:

• Post Secondary Certificate/Diploma/Degree in medical or legal secretarial /administrative (or equivalent certificate so long as the experience requirement is met)
• High school diploma required
• Minimum 2 years of related administrative experience in a law firm, in-house legal office or other similar employment where administering a high volume of contracts is a core task is required
• Demonstrated expertise working with various computer programs including MS office as well as Adobe Acrobat is required
• Experience with AdobeSign software would be an asset
• Excellent communication and customer service skills are essential
• High level of attention to detail is required
• Ability to prioritize, coordinate and organize multiple priorities in a fast-paced environment Must be able to maintain strict confidentiality

Application Deadline: May 14, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.