Wills and Estates Legal Assistant

Original job posting

The legal assistant will support the wills and estates team by drafting legal documents, managing estate administration files, and assisting with court filings. They will also handle client communications, billing, and general office administrative tasks.

Job details

Job Title: Wills and Estates Legal Assistant – Winnipeg Location: Winnipeg, MB Closing Date: September 14, 2026 Competition Number: MLTA-WPG-202608-067 Who we are MLT Aikins is a full-service law firm of more than 375 lawyers across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients. Job summary Our Winnipeg office is looking for an experienced legal assistant to join our wills & estates team. The wills & estates legal assistant will work co-operatively with the lawyers and paralegals in the estate planning & administration group to assist executors, administrators and personal representatives through the estate administration process and assist in the drafting and execution of estate planning documents. The successful candidate must be able to multi-task and prioritize workload, pay attention to detail, and have excellent organizational, communication and written skills. Responsibilities include: * Drafting, revising and editing Wills, Powers of Attorney, Health Care Directives and ancillary estate planning documents as required * Drafting correspondence including reports to clients * Maintaining vault records for storing of original estate planning records * Gathering information and assisting with preparation of estate administration documentation, including Requests for Probate, Requests for Administration, inventories, affidavits and other court documentation, as applicable. * Filing Requests for Probate, Request for Administration with the Court of King’s Bench * Assisting in the process of realizing the assets or payments of liabilities including direct contact with various institutions * Preparing distribution documentation * Communicating directly with clients, fielding calls from prospective clients and referring prospective clients appropriately * Attending client meetings for signing of documents * Handling of billing and related accounting matters * Calendar management for meetings, diarization of files, and tracking progress of file matters * Providing additional assistance and general office duties as assigned Qualifications include: * Graduate from an accredited Legal Assistant program and/or equivalent experience * Minimum of three years of experience in a legal assistant role supporting the wills and estates practice area * Excellent written and verbal communication skills, with strong English grammar and proofreading abilities and a high level of attention to detail * Working knowledge of Manitoba estate administration, probate procedures, Court of King's Bench filing requirements, and legal terminology * Experience drafting legal documents and correspondence * Excellent organizational and time management skills * Ability to work independently and as part of a team * Ability to liaise with a variety of people * Good computer skills with knowledge of Microsoft Office Suite * Ability to multi-task and meet deadlines under pressure We offer: * A competitive salary including individual performance bonus * Flexible benefit plans for dental, health and wellness benefits * Access to group savings plans and investment options * Earned Days Off Program * Growth and development opportunities * Mentorship and support * A positive and inclusive work environment Our Diversity Statement MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion [https://www.mltaikins.com/about/diversity-equity-and-inclusion-dei/] create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings. If this sounds like you, please submit your resumé and cover letter by using the Apply Button. Only those candidates selected for interviews will be contacted.

What you’ll do

The legal assistant will support the wills and estates team by drafting legal documents, managing estate administration files, and assisting with court filings. They will also handle client communications, billing, and general office administrative tasks.

Requirements

Candidates must have a minimum of three years of experience in a legal assistant role within a wills and estates practice. A graduate degree from an accredited legal assistant program or equivalent experience is required, along with strong communication and organizational skills.

Benefits

• Competitive salary • Individual performance bonus • Flexible benefit plans • Dental benefits • Health benefits • Wellness benefits • Group savings plans • Investment options • Earned Days Off Program • Growth and development opportunities • Mentorship and support

Listed skills

• Time management · Preferred
• Attention to detail · Preferred
• Accounting · Preferred
• Billing · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal drafting
• Estate administration
• Probate procedures
• Court filing
• Client communication
• Document management
• Time management
• Organizational skills
• Microsoft Office Suite
• Legal terminology
• Attention to detail
• Proofreading
• Billing
• Accounting
• Calendar management
• Calendar Management
• Workplace Inclusivity
• Ability To Meet Deadlines
• Information Gathering
• Editing
• Communication
• Computer Literacy
• Dental Health
• English Language
• Equities
• Estate Administration
• Estate Planning
• Grammar
• Innovation
• Mentorship
• Microsoft Office
• Multitasking
• Office Procedures
• Organizational Communications
• Time Management
• Verbal Communication Skills
• Filing
• Detail Oriented

Job areas

• Legal
• Administrative
• Real Estate Legal Assistant
• Real Estate Agent
• Real Estate Agents and Property Managers
• Real Estate Brokers