Legal Assistant - Business Law

Job summary

The Legal Assistant will independently manage daily administrative activities for the Business Law practice group, including calendar management, billing, and file organization. They will also assist with the preparation of corporate documents and coordinate logistics for client meetings.

Job details

As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy. When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed. Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you. We are seeking a Legal Assistant - Business Law, to independently manage the daily activities of the lawyers’ practices and other tasks for the Business Law practice group in our Toronto office. To be successful in this role, you must take pride in keeping practices organized with the ability to thrive in a share team. You possess excellent written and verbal communication skills, quick turnaround time, a keen eye for detail and a professional attitude. Some Corporate experience is a definite asset. Key responsibilities: Managing all administrative tasks, including email/calendar management, coordinating and scheduling client meetings, updating calendar based on conflicts and urgent changes; proactive and timely responsive to client enquires. Handling accounting, trust funds, billing processes (i.e. file openings, conflict searches, dockets, credit limits, invoices, trust summaries, expenses, filing documents in DMS etc.). Managing volumes of filling and file organization; electronic and paper. Assist with the preparation of corporate documents, letters, closing agendas, and full assistance on transactions. Providing assistance to group billing support. Sending in-person and virtual (Zoom, Webex, MS Teams) meeting invites and coordinate the logistics (IT, catering, documents, etc.) for client meetings. Communicating in a professional manner with clients, lawyers and other team members. Other duties as assigned. What you'll bring: Community College Certificate/Diploma in a Legal Assistant program and/or equivalent experience working in a legal professional environment. At least 5 years experience as a Business Law/Corporate Legal Assistant. Strong organizational, prioritizing, multi-tasking, sound judgement and time management skills. Excellent proofreading skills (ability to check typed material for grammatical, typographical, spelling, word usage, and format errors). Ability to work independently, follow instructions with minimal supervision, take initiative. The ability to communicate with high-profile clients and the ability to maintain confidentiality and diplomacy at all times. Strong problem solving skills. Willingness to adapt and contribute to the team. Looking for advanced IT skills. Corporate M&A experience will be considered an asset. What we offer: We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer: A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days; A Diverse and Inclusive Workplace; Flexible working options; Maternity Leave Top-up; A Firm matching Group Retirement Savings plan; An individual TFSA with low fund management fees and competitive investment options; Employee Assistance Program to support you and your family; A wellness spending account to foster employee well-being; Professional Development opportunities; Employee appreciation events; Charitable giving programs. Compensation: We offer a market-leading total rewards package with the expected range of the annual salary to be between $58,000 - $70,000. The final salary is influenced by the location of the incumbent and may fluctuate based on the qualifications, skills, and market considerations, ensuring alignment with internal and external pay equity standards. Who we are: Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry. Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility. This is an existing vacancy, replacing a previously filled position. While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please. Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our People and Culture department of the nature of the accommodation that you may require, to ensure your equal participation.

What you’ll do

The Legal Assistant will independently manage daily administrative activities for the Business Law practice group, including calendar management, billing, and file organization. They will also assist with the preparation of corporate documents and coordinate logistics for client meetings.

Requirements

Candidates must have a Community College Certificate or Diploma in a Legal Assistant program and at least 5 years of experience in Business or Corporate Law. Strong organizational, proofreading, and IT skills are required to succeed in this role.

Benefits

• Health care
• Dental care
• Vision care
• Employee assistance program
• Life insurance
• Short term disability insurance
• Long term disability insurance
• Vacation
• Personal days
• Flexible working options
• Maternity leave top-up
• Group retirement savings plan
• Tax-free savings account
• Wellness spending account
• Professional development opportunities

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Business law
• Corporate law
• Administrative tasks
• Calendar management
• Billing processes
• Conflict searches
• Document management
• Corporate document preparation
• Proofreading
• Communication skills
• Time management
• Problem solving
• IT skills
• M&A experience
• Confidentiality
• Diplomacy
• Calendar Management
• Influencing Skills
• Workplace Inclusivity
• Influencing Without Authority
• Professionalism
• Zoom (Video Conferencing Tool)
• Administrative Functions
• Microsoft Teams
• Accounting
• Billing
• Management
• Communication
• Economics
• Employee Assistance Programs
• Equities
• Optometry
• Invoicing
• Problem Solving
• Multitasking
• Telephone Skills
• Proactivity
• File Organization
• Time Management
• Turnaround Time
• Verbal Communication Skills
• Cisco WebEx
• Scheduling
• Coordinating
• Filing
• Teamwork

Job areas

• Legal
• Administrative
• Legal Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants

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