Toronto Legal Secretary

Job summary

Provide secretarial and administrative support to attorneys, including preparing and drafting legal documents and correspondence. Manage calendars, coordinate complex activities, organize communications, proofread materials, and support colleagues across practice groups.

Job details

DESCRIPTION & REQUIREMENTS Role purpose To provide secretarial and administrative support as required to attorneys Main responsibilities * Prepare attorneys' correspondence, and other legal documents as requested * Ability to appropriately draft information on behalf of the timekeeper with little or no direction * Manage attorneys' calendars * Schedule and organize complex activities such as meetings, travel, and seminars * Update and proof visual presentations * Organize and prioritize large volumes of email and phone calls * Respond to regularly occurring requests for information * Type general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling and grammar making appropriate changes * Volunteers to assist others in practice groups and office. Works harmoniously in a team environment and fosters team spirit * Share information and expertise readily with staff members at all levels Technical skills, qualifications and experience * High School Diploma or equivalent; secretarial Degree preferred * A large amount of legal secretarial experience; work experience in a legal or professional services environment * A minimum of Intermediate knowledge of Word, Excel, and PowerPoint * Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.) * Very able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs * Can work independently prioritizing work and meeting deadlines * Knowledge of marketing resources and relevant materials * Excellent English verbal and written communication skills * Actively pursues opportunities for self-development/collaboration * Understands Firm structure and available resources * Looks for ways to improve processes and/or procedures * Some analytical ability is required to find solutions to various administrative problems and prioritize workloads ABOUT US Baker McKenzie empowers clients to compete in the global economy. We provide comprehensive and practical legal advice that cuts through complexity with clear, actionable guidance. Our people represent diverse cultures and jurisdictions, combining local know-how with international expertise to ensure your business thrives across borders. ADDITIONAL INFORMATION The Canadian [base/hourly] compensation for this position is expected to be CAN$___ to CAN$___ [annually/hourly] if located in Toronto. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We are committed to providing an inclusive and accessible recruitment process. We encourage applications from individuals of all abilities and backgrounds. If you require accommodations at any stage of the application or interview process, please contact us at recruitmentservices@bakermckenzie.com, and we will work with you toward reasonable accommodating your needs. JOB INFORMATION Posting Date 19-Oct-2026 Requisition ID 3608 States/Provinces/Cities Toronto Location Type Hybrid Business Unit Business Professionals Function Operations Full Time or Part Time Full Time

What you’ll do

Provide secretarial and administrative support to attorneys, including preparing and drafting legal documents and correspondence. Manage calendars, coordinate complex activities, organize communications, proofread materials, and support colleagues across practice groups.

Requirements

Requires substantial legal secretarial experience, preferably in a legal or professional services environment, and a high school diploma or equivalent; a secretarial degree is preferred. Candidates should have intermediate proficiency with Word, Excel, PowerPoint, and office systems, along with strong communication, organizational, prioritization, and independent problem-solving abilities.

Listed skills

• written communication · Preferred
• Microsoft Excel · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal Document Preparation
• Legal Correspondence
• Calendar Management
• Meeting And Travel Coordination
• Proofreading
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Intapp Time
• Intapp Open
• Email And Phone Management
• Typing
• Prioritization
• Written Communication
• Verbal Communication
• Process Improvement
• Administrative Support
• Self Development
• Ability To Meet Deadlines
• Lifting Ability
• Analytical Skills
• Communication
• Economics
• English Language
• Grammar
• Marketing
• Memos
• Operations
• Telephone Skills
• Presentations
• Filing
• Secretarial Experience

Job areas

• Legal
• Administrative
• Legal Secretary
• Legal Secretary (General)
• Legal Secretaries
• Legal Secretaries and Administrative Assistants