Legal Assistant

Job summary

The Legal Assistant will support litigation attorneys by preparing legal documents, managing court pleadings, and coordinating document production. They are also responsible for maintaining calendars, handling client communications, and assisting with trial and deposition preparation.

Job details

Job Summary: Adams and Reese LLP is seeking a team-oriented, tech savvy, self-starter who is inquisitive and client focused to support litigation attorneys in the Colorado office. Responsibilities:  Strong verbal and writing skills; wants to be part of a client focused team helping clients handle legal issues.  Capable of performing a variety of clerical and administrative duties using various computer programs typically related to a litigation practice by assisting attorneys in a supportive role.  Prepares, processes, and proofreads legal documents; mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials;  Data management including maintaining and organizing Court pleadings, discovery documents, emails, correspondence, and hard copies in electronic databases for ease of retrieval using moderate independent judgment;  Coordinates and participates in document production;  Obtains background information and reports on parties and witnesses using the Westlaw and Lexis systems;  Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed;  Assists with trial, deposition, and hearing preparation including preparation of attorney notebooks, exhibits, and related duties;  Maintains supervisor(s) calendar electronically by scheduling appointments, hearings, depositions, docketing critical dates such as Court ordered pre-trial and discovery deadlines and keeping supervisor posted of same;  Opens and closes files, and electronically maintains client and business files by filing and retrieving materials as required;  Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney;  Makes travel arrangements through the Firm’s designated Travel Agency;  Finalizing billing invoices reviewed and approved by supervising attorneys for purpose of sending to client for payment; Performs related duties as assigned. Minimum Acceptable Qualifications:  Bachelor’s Degree preferred.  5+ years of legal secretarial experience in a related area of law.  Ability to type 65 wpm – excellent spelling, punctuation and grammar required and knowledge of legal terminology. May be required to know construction law, real estate closing procedures and terminology, have knowledge of contract disputes, consumer class action, landlord tenant and product liability and general defense work.  Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook.  Excellent organizational skills and people skills.  Ability to effectively communicate both orally and in writing. Additional Desirable Qualifications:  On-line filing experience in CO, FL, MD, and TX, Federal and State. Paralegal skills Working Conditions: This is an on-site (not remote) position that requires sitting for long periods of time while operating a computer. At times, employees are required to work in excess of the normal work schedule, particularly during trial preparation. Employees in this position must be mobile, have the ability to type with both hands, bend, and have ability to lift and carry files weighing approximately 10-15 lbs.

What you’ll do

The Legal Assistant will support litigation attorneys by preparing legal documents, managing court pleadings, and coordinating document production. They are also responsible for maintaining calendars, handling client communications, and assisting with trial and deposition preparation.

Requirements

Candidates must have at least 5 years of legal secretarial experience and proficiency in Microsoft Office and legal research systems. A bachelor's degree is preferred, along with excellent typing, spelling, and grammar skills.

Listed skills

• Microsoft Office · Preferred
• Communication Skills · Preferred
• Billing · Preferred
• data management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal document preparation
• Litigation support
• Data management
• Westlaw
• Lexis
• Microsoft Office
• Calendar management
• Billing
• Proofreading
• Legal terminology
• Organizational skills
• Communication skills
• Clerical duties
• Trial preparation
• Electronic filing
• Real Estate Closing
• Trial Preparation
• Product Liability
• Intellectual Curiosity
• Self-Starter
• Organizational Skills
• Legal Discovery
• Lifting Ability
• Legal Pleadings
• Legal Hearings
• Administrative Functions
• Microsoft Word
• Microsoft Excel
• Lawsuits
• Class Action
• Clerical Works
• Customer Service
• Construction Law
• Docketing (Court)
• Data Management
• Legal Depositions
• Document Production
• Grammar
• Invoicing
• Microsoft Outlook
• Telephone Skills
• Microsoft PowerPoint
• Punctuation and Capitalization
• Travel Arrangements
• Writing
• Team Oriented
• Setting Appointments
• Filing
• Technical Acumen
• Secretarial Experience

Job areas

• Legal
• Administrative
• Legal Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants