Restructuring and Insolvency Legal Assistant

Job summary

Provide legal and administrative support to lawyers and senior staff in the Restructuring & Insolvency practice, including managing calendars, correspondence, court filings, application materials, and litigation deadlines. Support billing and matter administration, maintain client and lawyer records, coordinate travel and presentations, and track continuing professional development hours.

Job details

Our client is a leading Canadian business law firm providing legal services to domestic and international clients across a wide range of industries. The firm is seeking an experienced Legal Assistant to join its Restructuring & Insolvency practice group in Calgary. The successful candidate will provide high-level legal and administrative support to lawyers and senior staff, ensuring efficient file management, accurate documentation and excellent client service. Key Responsibilities Legal and Litigation Support Manage lawyers' email inboxes and calendars, including scheduling appointments, court hearings and conference calls. Monitor correspondence, draft or respond to emails as appropriate, and ensure accurate electronic filing. Coordinate with local and national team members to manage filing deadlines in accordance with the Court of King's Bench Practice Notes and Alberta Rules of Court. Draft, edit and prepare legal documents, correspondence and court forms. Schedule hearings and coordinate complex electronic court filings through the Court of King's Bench of Alberta Digital Filing and Court Case Management systems. Prepare, submit, track and administer application materials. Arrange service of application materials to large service lists using various methods of service. Coordinate Alberta court filings with national team members, ensuring accuracy and compliance. Organize, index and maintain application materials and supporting documents for court hearings and applications. Maintain physical and electronic filing systems in accordance with firm standards. Billing and Administrative Support Review and finalize prebills and client accounts. Monitor fee estimates, budgets and quarterly reporting. Maintain outside counsel guidelines and assist with accounts receivable reporting and follow-ups. Open new matters in the Business Intake system, prepare zero-rate forms and draft retainer letters. Enter and close time dockets in Intapp. Prepare and revise PowerPoint presentations. Update client information and lawyer profiles in InterAction. Coordinate travel arrangements, including flights, car rentals, hotels and conference registrations. Enter and monitor lawyers' Continuing Professional Development (CPD) hours. Education and Experience Legal Assistant or Paralegal diploma/certificate from a recognized institution. Minimum 10-15 years of experience supporting legal professionals. Substantial experience working in a fast-paced litigation environment. Strong knowledge of Alberta Rules of Court and Court of King's Bench procedures. Experience managing complex files, competing priorities and critical deadlines. Skills And Qualifications Proficiency in Microsoft Office. Familiarity with CMS, InterAction and Intapp. Strong legal document preparation and formatting skills. Excellent organizational, communication and time-management abilities. Exceptional attention to detail and sound judgment. Ability to work independently and collaboratively with local and national teams. Ability to handle confidential and sensitive information with discretion. Strong ability to prioritize multiple assignments and meet strict deadlines. Location: Calgary, Alberta Job Type: Full-Time, Permanent Work Arrangement: Hybrid Experience Required: 10-15 years Compensation: Competitive salary.

What you’ll do

Provide legal and administrative support to lawyers and senior staff in the Restructuring & Insolvency practice, including managing calendars, correspondence, court filings, application materials, and litigation deadlines. Support billing and matter administration, maintain client and lawyer records, coordinate travel and presentations, and track continuing professional development hours.

Requirements

A Legal Assistant or Paralegal diploma or certificate from a recognized institution and 10–15 years of experience supporting legal professionals are required. Candidates should have substantial litigation experience, strong knowledge of Alberta court rules and procedures, proficiency with Microsoft Office and relevant systems, and the ability to manage complex files, competing priorities, and confidential information.

Listed skills

• Microsoft Office · Preferred
• Customer service · Preferred
• Organization · Preferred
• Communication · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal Document Preparation
• Litigation Support
• Alberta Rules Of Court
• Court Of King's Bench Procedures
• Electronic Court Filing
• File Management
• Deadline Management
• Microsoft Office
• CMS
• InterAction
• Intapp
• Billing Administration
• Client Service
• Organization
• Communication
• Time Management

Job areas

• Legal
• Administrative
• Finance & Accounting

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