Legal Assistant

Job summary

The Legal Assistant provides administrative support to lawyers, including scheduling, drafting correspondence, and managing client files. They are also responsible for maintaining calendars, tracking time dockets, and assisting with case preparation for hearings.

Job details

Status: Full-time, permanent Location: Hybrid within Ottawa, ON Job Summary The Legal Assistant (LA) will be responsible for providing administrative support to multiple lawyers in terms of scheduling, drafting, corresponding, and other general administrative tasks. The successful candidate will be a key player in client service delivery. Duties and Responsibilities Schedule Maintenance Organize the flow of work through the lawyer's office and initiate follow-up action in a timely manner to meet multiple deadlines. Maintain and monitor calendars, including but not limited to scheduling appointments, hearings, travel, and conferences, as directed. Manage reminder systems on a daily basis to ensure important deadlines are met. Drafting and Correspondence Liaise between lawyers, contacts, and clients. Review and proofread outgoing documents and correspondence, verifying text for accuracy and syntax. Maintain and update current client contact lists. Respond to routine correspondence by mail, email, and telephone calls. General Administration Perform conflict searches, create, and maintain files, and close files as instructed. Open new client files and matters. Arrange and prepare courier services and pickups. Mail sorting and scanning. Support case preparation by assembling materials required for hearings. Maintain electronic copies of all documentation in the database to supplement available precedents. Input and validate lawyers' time dockets; coordinate lawyers' monthly/yearly docket totals as requested. Track lawyers' Continuing Professional Development hours, and input into the portal. Prepare cheque requisitions and trust deposit instructions. Qualifications And Requirements Previous work experience in administration. Excellent written and verbal communication skills. Bilingualism in French and English is required. Strong attention to detail and accuracy. Ability to produce a high volume of high-quality work under tight deadlines while managing competing priorities. Ability to provide excellent customer service to lawyers and clients. Proficiency in MS Office & Adobe Pro. Additional Information This posting is for a newly created role. We are committed to a diverse and inclusive environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

What you’ll do

The Legal Assistant provides administrative support to lawyers, including scheduling, drafting correspondence, and managing client files. They are also responsible for maintaining calendars, tracking time dockets, and assisting with case preparation for hearings.

Requirements

Candidates must have previous administrative experience and possess excellent written and verbal communication skills. Bilingualism in French and English is required, along with proficiency in MS Office and Adobe Pro.

Listed skills

• Customer service · Preferred
• written communication · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• MS-Office · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Scheduling
• Drafting
• Proofreading
• Client Service
• Conflict Searches
• File Management
• Time Dockets
• Bilingualism
• Written Communication
• Verbal Communication
• Attention To Detail
• MS Office
• Adobe Pro

Job areas

• Legal
• Administrative
• Customer Service & Support