Legal Assistant – Business Law

Job summary

Provide legal and administrative support for corporate and commercial matters, including managing files, coordinating meetings, preparing and revising legal documents, and conducting due diligence and registry searches. Coordinate transaction and closing materials, maintain corporate records, assist with billing and client administration, and support marketing and business development.

Job details

We are seeking an experienced Legal Assistant with 5+ years of experience supporting lawyers in corporate and commercial law or a transferable legal practice. The ideal candidate will be highly organized, detail-oriented, adaptable, and comfortable working in a fast-paced environment while managing multiple files, deadlines, transactions, and administrative responsibilities. Responsibilities Provide legal and administrative support to lawyers and paralegals across corporate and commercial matters. Coordinate in-person, video, and teleconference meetings and assist with meeting preparation. Manage files from opening and conflicts through retainers, organization, billing, and closing. Draft, format, proofread, and revise correspondence, memos, agreements, and other legal documents. Conduct due diligence, registry, and other searches as required. Submit documents for registration with Land Titles, Personal Property Registry, and other applicable registries. Prepare and organize transaction documents, checklists, closing materials, and meeting materials. Prepare closing books and maintain corporate records. Assist with time entry, billing, and client file administration. Support marketing and business development initiatives. Perform additional legal and administrative duties as required. Qualifications Minimum 5 years of experience as a Legal Assistant in corporate and commercial law or a transferable practice area. Excellent verbal and written English communication skills. Exceptional attention to detail and accuracy. Highly organized, dependable, and able to manage competing priorities. Positive attitude with the ability to adapt to new technology, processes, and training. Advanced proficiency with Microsoft Outlook, Teams, and Excel. Advanced proficiency with Microsoft Word, including styles, numbering, cross-referencing, tables of contents, and document merges. Experience with document comparison software and Adobe Acrobat. Familiarity with file management, document management, communication, and billing systems.

What you’ll do

Provide legal and administrative support for corporate and commercial matters, including managing files, coordinating meetings, preparing and revising legal documents, and conducting due diligence and registry searches. Coordinate transaction and closing materials, maintain corporate records, assist with billing and client administration, and support marketing and business development.

Requirements

Requires at least five years of legal assistant experience in corporate and commercial law or a transferable practice area, along with strong English communication, organization, accuracy, and prioritization skills. Candidates should have advanced proficiency with Microsoft Outlook, Teams, Excel, and Word, experience with document comparison software and Adobe Acrobat, and familiarity with file, document, communication, and billing systems.

Listed skills

• Microsoft Teams · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Corporate And Commercial Law
• Legal File Management
• Document Drafting And Proofreading
• Due Diligence
• Registry Searches
• Land Titles Registration
• Personal Property Registry
• Transaction Coordination
• Closing Books
• Corporate Records Management
• Time Entry And Billing
• Microsoft Outlook
• Microsoft Teams
• Microsoft Excel
• Microsoft Word
• Adobe Acrobat

Job areas

• Legal
• Administrative

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