Legal Assistant

Job summary

The Legal Assistant manages the legal invoice system, including onboarding law firms and tracking invoices for accuracy and compliance. They also serve as a primary point of contact between the legal department, finance, and external counsel regarding billing matters.

Job details

Position Overview: The Legal Assistant is responsible for supporting the legal department in the review, coordination, administration, and processing of invoices submitted by external legal counsel and other legal service providers. Key areas of work will include: Managing the legal invoice system, including onboarding law firms, creating matter IDs, and preparing reports. Receive, log, and track invoices from external counsel and legal service providers. Review invoices for completeness, accuracy, and compliance with agreed billing terms, and engagement letters. Identify discrepancies, non-compliant charges, duplicate billing, or missing supporting information. Route invoices to the appropriate legal and business stakeholders for review and approval. Submit approved invoices to finance/accounts payable in line with internal procedures and payment deadlines. Monitor invoice status and follow up on outstanding approvals, rejected invoices, and payment queries Act as a point of contact between the legal department, finance/accounts payable, and external counsel on billing and invoice matters. Other ad hoc admin tasks to support the Legal team members. Required Qualifications: Bachelor’s degree in law, commerce, data analytics or a related subject. Previous experience as a legal assistant, paralegal, or equivalent. Excellent PC skills, including advance knowledge of Microsoft Word, Outlook and Excel. Ability to work well with colleagues across multiple regions. Highly organised with the ability to prioritise and manage multiple tasks. Excellent attention to detail. Outstanding communication in English (both written and verbal).

What you’ll do

The Legal Assistant manages the legal invoice system, including onboarding law firms and tracking invoices for accuracy and compliance. They also serve as a primary point of contact between the legal department, finance, and external counsel regarding billing matters.

Requirements

Candidates must hold a bachelor's degree in law, commerce, data analytics, or a related field. Previous experience in a legal assistant or paralegal role is required, along with advanced proficiency in Microsoft Office applications.

Listed skills

• Time management · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Reporting · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal invoicing
• Invoice processing
• Data entry
• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Communication
• Attention to detail
• Organization
• Time management
• Billing compliance
• Reporting
• Report Writing
• Invoice Review
• Administrative Functions
• Accounts Payable
• Data Analysis
• Billing
• English Language
• Finance
• Invoicing
• Coordinating
• Prioritization
• Detail Oriented

Job areas

• Legal
• Administrative
• Finance & Accounting
• Data & Analytics
• Legal Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants