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Coordinator, Legal Affairs and Corporate Secretariat

September 16 2021
Industries Bank, Insurance, Financial services
Categories Legal, Paralegal, Administrative, Clerical, Banking, Finance, Securities, Professionals, Support staff, Office manager, Banking, Financial
Montreal, QC

No other bank is doing what we do.

At BDC, we're devoted to Canadian entrepreneurs. We're also dedicated to our employees. Adaptable. Inspiring. Different. There's a reason we like to work here and we think you'll like it too.

Diversity. Inclusion. They're more than just words for BDC. We are committed to cultivating and preserving a culture of inclusion. Our goal is to have a team that reflects gender and visible diversity. In recruiting for our team, we welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

POSITION OVERVIEW

The Coordinator, Legal Affairs and Corporate Secretariat oversees the daily activities of the administrative support staff to ensure the efficient operation of the department and provides coaching, management and development of administrative support employees, consistent with BDC's core values.

CHALLENGES TO BE MET

  • Ensure the planning, organization and coordination of meetings of the Board of Directors and different committees held across Canada, the release of notices/documentation/books, paying the fees and attending meetings as required

  • Act as a liaison and update the Chairperson, the President and Chief Executive Officer, the Directors and senior management as required on all administrative aspects of operations of the Board and different committees, including changes in procedures, schedules of meetings, new appointments, etc.

  • Plan and organize orientation sessions for new Board of Directors members 

  • Support the Senior Vice President and Corporate Secretary in determining priorities and work organization to ensure that the objectives of the department are met

  • Lead in the budget planning process, prepare estimates, monitor month-end reports to ensure accuracy and resolve discrepancies with the Finance department

  • Process confidential data such as PACT reports, succession planning documentation, promotion and training recommendations, and other human resources documentation

  • Develop and implement procedures to ensure that corporate records, minutes and documentation (statutory books, reports, delegation of authority resolutions, codes of conduct, etc.) relating to the Board and different committees are maintained up-to-date and stored in a secure environment as required by law

WHAT WE ARE LOOKING FOR

  • College or university certificate; a paralegal degree would be an asset

  • Five to seven years of experience in an executive assistant role or paralegal position

  • Strong organizational, planning and administrative skills with great attention to detail

  • Good judgment, ability to adapt quickly and to take initiative

  • Ability and poise to deal with all hierarchical levels at BDC, including the executive level

  • Managerial skills to lead a small team (three employees)

  • Bilingual with excellent writing skills in both English and French

  • Ability to work in a fast-paced environment, under pressure, and to meet deadlines

  • Strong time-management and priority setting skills

  • Tact, diplomacy and discretion

  • Customer service focus and team player

  • Availability and ability to travel (approximately four times a year)

  • Excellent computer skills: Microsoft Word, Outlook, PowerPoint, Excel

EQUAL OPPORTUNITY EMPLOYER
At BDC, we value diversity in our workforce and encourage all qualified candidates to apply. We appreciate all responses and advise that only those candidates selected for an interview will be contacted.

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