Legal Secretary

May 13 2024
Expected expiry date: May 30 2024
Industries Legal
Categories Administrative, Public, Regulatory, Govt.,
Toronto, ON • Full time

Are you a legal go-getter? Can you hit the ground running? The Ministry of the Attorney General, Office of the Children's Lawyer, seeks an organized, flexible team player that can provide excellent legal secretarial support in a high volume, high pressure and fast-paced environment.

The Office of the Children's Lawyer is dedicated to ensuring an open, accessible, equitable and respectful workplace, and is committed to reflecting the diverse communities it serves. We encourage applications from members of our diverse communities and under-represented groups, particularly Indigenous Peoples, Black people, persons from other racialized groups, persons with disabilities and 2SLGBTQ+ persons, as well as anyone committed to providing high-quality services to the children of Ontario.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

You will:
• manage calendars for at least two legal professionals
• prepare and track correspondence, reports and legal documents
• produce volumes of court documentation and have it served appropriately
• compose and transcribe from Dictaphone legal materials and documents using word processing software
• develop and maintain filing, indexing and bring-forward systems
• liaise with the bench, bar and other professionals, agencies, the public and office clients
• prepare agendas, arrange travel, meetings and conferences
• provide back-up coverage for other members of the support team and reception

How do I qualify?

Legal Knowledge:

  • You have demonstrated legal secretarial experience
  • You have knowledge of relevant statutes, rules and regulations, legal office and court procedures, legal documents and formats, related policies, standards and best practices to prepare varied legal documents, screening and disclosure materials
  • You can determine confidentiality of privileged information and its release conditions based on your knowledge and experience and without, at times, referring to professional staff
  • You have the ability to deal with extremely sensitive issues and work in a high-pressure environment

Organizational, Research, Analytical and Problem-Solving Skills:

  • You can prioritize workload, track and follow-up on missing or delayed items, and ensure deadlines and time frames are met
  • You have research, analytical and problem-solving skills to collect case information, review litigation documents and assess relevancy of legal issues involved

Communication and Customer Service Skills:

You can:
• answer telephone and counter inquiries regarding administrative policies and legal procedures to the legal profession, court staff and the general public using tact and discretion
• use appropriate legal terminology to prepare legal documents from precedents or information provided by counsel (example: factums, appeals, indictments)
• compose material from own knowledge and sign correspondence on behalf of professional staff (example: letters of acknowledgement, covering letters, reports and documents)

Computer Skills:

  • You are proficient with word-processing, email, spreadsheet, presentation and database software (example: Word, Outlook, Excel, Acrobat Pro and PowerPoint)
  • You can produce letters, memoranda, reports and legal documents, according to established/standard procedures
  • You can enter, track, and update data, correspondence and case files
     

Additional Information

Address:

  • 3 English Permanent, 393 University Ave., 14th floor, Toronto, Toronto Region, Criminal Record and Judicial Matters Check
  • 5 English Temporary, duration up to 12 months, 393 University Ave., 14th floor, Toronto, Toronto Region, Criminal Record and Judicial Matters Check

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Friday, May 10, 2024

Note:
 

  • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

    Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
  • T-AG-213398/24(8)

How to apply:

  1. You must apply online.
  2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
  3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
  4. Read the job descriptionto make sure you understand this job.
  5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
  6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Usto provide your contact information. Recruitment services team will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Thursday, May 30, 2024 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the 
Ontario's Human Rights Code .

Apply now!

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