As part of the Regulatory Services Department, the Legal Administrative Assistant ("the Assistant") plans, organizes and coordinates administrative practices and procedures, ensuring ongoing case management while handling multiple and competing deadlines relating to the functions of Trustee Services, Regulatory Compliance and the Compensation Fund. The Assistant supports the administrative activities of Regulatory Services under the general direction of the Team Manager, Consulting and Custodianship Services, by performing a wide range of administrative tasks such as triaging communications, answering practice disposition inquiries, inventory and records management, file management, legal searches, mail and courier responsibilities, and recording minutes of meetings. The Assistant supports hearings before the Superior Court of Justice, practice recoveries, and the administration of trusteeships and custodianships. The Assistant acts as legal administrative assistant to counsel, law clerks, and other administrative staff in Regulatory Services as assigned. Because Regulatory Services files often deal with confidential and sensitive matters as well as high-profile political and media issues, the Legal Administrative Assistant needs to exercise a high degree of discretion and judgment.
A solid knowledge of legal office practice, legal terminology and procedure relating to legal correspondence and legal documents.
Clear, concise and articulate communication skills to effectively respond to and transmit information to team members and others.
The ability to communicate in French, verbally and written would be an asset.
The Assistant may be required to travel throughout the GTA and Ontario, on very short notice, and occasionally overnight, to assist in recovering practices or other Trustee Services activities.
* for Licensed Paralegals: by submitting your application for employment, you agree to a clearance check of your regulatory history with the Law Society, and to the use of this information in assessing suitability for employment at the Law Society.
Client / Customer Service Delivery
Performance Goals, Targets and Standards
Special Projects and Initiatives
Assists Regulatory Services staff in the effective use of electronic support systems.
Participates in special projects and Regulatory Services working groups as assigned.
The Law Society has introduced a Distributed Workforce Model to leverage flexibility and agility, and to maximize employee productivity and engagement. Work arrangements will be determined by role and departmental requirements. The working arrangement for this position has been classified as hybrid, where the employee will regularly flex their work location between home and office. The specific application of this will be communicated to applicants contacted during the recruitment process.