Administrative Assistant

August 5 2022
Industries Legal
Categories Administrative assistant, Administrative, Clerical, IP, Patents, Trademarks, Legal, Paralegal
Toronto, ON

The Client and Lawyer Support Centre (CLSC) is a cornerstone of LAO’s new service delivery model, which improves coordination of legal aid services by providing clients with the right service at the right time. By streamlining client intake, LAO can implement consistent application and business processes across the province, providing better service to clients and greater value to taxpayers. The CLSC works alongside District Offices, which support service providers and duty counsel, manage client services, and build relationships with justice system partners.

The successful incumbent will be responsible for supporting the CLSC in an administrative capacity.

Reporting to: Operations Manager, Client & Lawyer Support Centre

• Sorting and distributing mail
• Ordering and tracking supplies
• Tracking and Coding Invoices
• Organizing and scheduling meetings
• Recording and Distributing meeting minutes
• Coordinating recruitment, on-boarding and training activities
• Coordinating Services with external vendors
• Drafting and mailing documents to clients
• Creating and distributing reports
• Providing miscellaneous technical and administrative support to staff
• Responding to emails from clients that come in from LAO’s website
• Filing and other related duties as assigned
• Other tasks as required by manager

• Excellent Written and Verbal Communication skills
• Excellent organizational and interpersonal skills
• Demonstrates independent initiative and assists wherever possible Demonstrated proficiency with Microsoft Office (Word, Excel, Outlook)
• A solid understanding of LAO's policies, and procedures
• A solid understanding of CLSC’s policies, and procedures an asset
• A good understanding of the PeopleSoft system
• Strong attention to detail and the ability to manage multiple tasks under pressure
• Well developed customer service and relationship building skills

To apply submit a cover letter & résumé.

Only those candidates selected for an interview will be notified by email.

This position is collectively represented by the Ontario Public Service Employees Union (OPSEU) and the successful incumbent will be governed by the provisions of a collective agreement and subject to union dues.

Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set up their Candidate Profile if applying on Njoyn. As an applicant, it is your responsibility to ensure that you check your email regularly.

First time applying to LAO? You will need to create a profile AND then apply for the position.
Already have an Njoyn account? Just sign in and select "my jobs" to apply.
Once you have successfully applied you will receive a confirmation email.

Trouble applying? For telephone support please call 1-877-427-7717 or email support: candidate.njoynhelp@cgi.com.

Apply now!

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