Legislation & Policy Assistant

October 27 2017
Industries Real Estate
Categories Administrative - Public - Regulatory - Govt., In-house - Industry - Contract administrator, Real Estate
Pickering, ON


Posting Date:  October 24, 2017

Closing Date:  November 6, 2017



Legislation & Policy Assistant (AD11)

$55,326 per annum

The Municipal Property Assessment Corporation, Legal, Policy & Compliance Department, has an excellent opportunity for one (1) Legislation & Policy Assistant. Reporting to the Manager, Legislation and Policy Support Services, you will provide legislative related research and support to the Manager, Legislation and Policy Support Services, Legislation and Policy Analysts and MPAC staff.



1. Research and Analytics:

  • Respond to requests from for copies of court decisions and case summaries by researching and reviewing court decisions and conducting case law searches using QuickLaw and other resources;

  • Review legal interpretation requests to ensure required documents have been submitted with the request and if necessary request missing documents be obtained by MPAC staff and submitted to LPSS for review;

  • Assist in researching and identifying relevant court decisions for legal interpretation requests and conduct other research including extensive internet research of tax policy;

  • Respond to simple straight forward legal interpretation requests and enquiries;

  • Maintain legal opinions by reviewing, identifying, summarizing and cataloguing legal opinions.

  • Research, identify and extract information using the internet, regarding Ontario and federal legislation and regulations;

  • Monitor House proceedings within the Legislative Assembly of Ontario by researching, organizing, updating, recording and distributing assessment related regulations to LPSS staff and field offices;

  • Maintain and keep apprised of assessment-related regulations and Ontario Government Bills and distribute related information to analysts and management;

  • Monitor the Ontario Gazette for assessment related regulations, proclamations and notices and update LPSS and MPAC staff accordingly;

  • Liaise with FOI and Records Management on matters relating to the coordination and production of records according to retention schedules or FOI requests in accordance to the Municipal Freedom of Information and Protection of Privacy Act for the LPSS Branch including editing, application and maintenance of the retention schedules with management approval;

  • Along with the Administrative Clerk, maintain a central filing system and ensure file retention practices are followed;

  • Assist in the acquisition of data from primary or secondary data sources and maintenance of the data system; and

  • Support data cleansing activities including filtering and "cleaning" data, and detecting and correcting (or removing) corrupt or inaccurate records from a record set, table, or database;

2. Administrative:

  • Distribute and collect documentation and information to or from other internal departments or institutions, archiving historical documentation, assisting in the preparation of management reports, reconciling activities on a daily, weekly or monthly basis.

  • Attach related files and other pertinent documents, as required, and follow up on any outstanding matters;

  • Receive incoming telephone calls and respond to routine written and verbal enquiries, using discretion in the release of information;

  • Produce letters, memoranda, reports, bulletins, presentations and statistical tables ensuring accuracy and adherence to Corporate standards;

  • Maintain the calendar of the Manager, Legislation and Policy Support Services, schedule appointments and meetings, make travel arrangements and book meeting facilities, as required;


3. Other:

  • Assigns work and provides technical guidance to temporary clerical staff as required;

  • Assists analysts with educational information sessions and presentations.

LOCATION:  MPAC Head Office, Pickering, Ontario



  • Post-secondary education in Law, Political Science, Public Administration, Law Clerk, Paralegal or a related field;

  • Minimum one year of experience with MPAC policies and procedures, and applicable legislation, and precedent setting court and tribunal decisions is an asset;

  • General knowledge of MPAC activities and procedures to provide support services and respond to enquiries.

  • General knowledge of policy, procedures and legislation affecting property assessment;

  • General knowledge of Municipal and Provincial Freedom of Information legislation, relevant provisions of the Assessment Act, Municipal Property Assessment Corporation Act, Municipal Elections Act, Municipal Act, Education Act, Archives Act and various Corporate policies and procedures;

  • Awareness of precedent-setting court tribunal decisions, recent amendments to the Assessment Act, property class regulation;

  • Excellent research and analytical skills and verbal and written communication skills;

  • Ability to exercise discretion in dealing with confidential information and fairness, tact and diplomacy in dealing with the public, the municipalities, federal and provincial governments, external agencies and commissions, customers and MPAC staff;

  • Ability to organize and complete assignments within prescribed time limits. Proficiency in the use of multi-functional microcomputers and printers within network and inter/intranet environments, to utilize applicable software programs such as word processing, spreadsheet and database applications.



To apply, click on the link to the (Job Posting) followed by the "Apply Online" icon once within the posting. Please use the Applicant Tracking System to create your Candidate Profile, upload your Resume and Cover Letter and apply to the posting by November 9, 2017.  Please note, only applications submitted through the Applicant Tracking System will be accepted.


While MPAC thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised successful incumbent(s) who are not presently permanent MPAC employees may be required to undergo a criminal and drivers abstract check.


The Municipal Property Assessment Corporation (MPAC) is an independent, not-for-profit corporation funded by all Ontario municipalities. Our role is to accurately assess and classify all properties in Ontario, and with more than 1,700 employees in offices across the province, our assessors are trained experts in the field of property valuation. At MPAC, we know that maintaining work life balance is the key to fostering employee health, happiness and productivity. We offer generous vacation allowances, a self-funded leave program and flexible work arrangements to help ensure employees' unique needs are met both at work and at home. For more information visit www.mpac.ca or www.aboutmyproperty.ca.


In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and MPAC's Accessibility Standards for Ontarians with Disabilities Policy, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.


Job advertisements for positions that have been designated bilingual will be posted in both English and French on our website. Positions that are not designated bilingual are not translated and are only posted in English on the English version of our website.


Apply now!

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