Administrative Assistant, Domestic Violence

October 8 2019
Industries Public administration
Categories Administrative, Clerical, Civil law, Family, Human rights, Wills, Trust, Estates, Family, Person, Administrative assistant
Newmarket, ON

The Ministry of the Attorney General's Victims and Vulnerable Person Division seeks a bilingual, motivated person to be the first point of contact for the Victim/Witness Assistance Program (VWAP). You will provide clients with program and services information. You will also provide assistance and a full range of administrative services in a fast-paced environment specific to domestic violence cases.

What can I expect to do in this role?

In this role, you will:

• respond to, and record, inquiries, referring issues to appropriate staff

• receive and review incoming files and materials to determine priorities

• establish and maintain office filing systems, input data

• extract and format data, and prepare statistics and routine correspondence

• maintain reception area, waiting room and office equipment

• arrange meetings and coordinate appointments

• assist in training and orientation of new staff

Location: Newmarket

How do I qualify?

Mandatory:

• you are proficient in English as well as in oral and written French at the advanced level. Your level of proficiency will be tested.

• you can type 50 wpm (per ministry standards)

Skills:

• Demonstrated communication/interpersonal skills

• Proven customer service skills

• Ability to apply judgement, tact, sensitivity and diplomacy

• Demonstrated organizational skills

• Experience in/knowledge of office administrative processes/procedures such as financial reconciliation and office expenditures

• Ability to acquire and apply knowledge of the criminal justice system, victims' issues (e.g., child abuse, sexual assault, domestic violence, homicide, etc.), the Freedom of Information and Protection of Privacy Act, and VWAP services and objectives

• Analytical/problem-solving skills

• Proficiency in MS Office software, operating database systems and internet web-based applications

• Knowledge of basic arithmetic

• Ability to interpret and apply policies/procedures and legislation

Salary Range: $24.63 - $28.71 per hour

Additional information:

  • 1 Bilingual Permanent, 50 Eagle St W, Newmarket, Central Region, Vulnerable Sector Check

Note:

  • This ad is also available in French.
  • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  • You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. (Note: If a Vulnerable Sector Screening Check is required, it must also be obtained in person at your local police service).
  • A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.

Please apply online, only, at www.ontario.ca/careers, quoting Job ID 140126, by Wednesday, October 23, 2018. Please follow the instructions to submit your application. Faxes are not being accepted at this time.

If you require accommodation in order to participate in the recruitment process, please contact us at www.gojobs.gov.on.ca/ContactUs.aspx to provide your contact information. Recruitment Services staff will contact you within 48 hours. Only those applicants selected for an interview will be contacted.

The Ontario Public Service is an inclusive employer. Accommodation will be provided in accordance with Ontario's Human Rights Code.

www.ontario.ca/careers

Apply now!

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