File Clerk

August 2 2022
Industries Legal
Categories Administrative, Clerical, IP, Patents, Trademarks, Legal, Paralegal, Legal, Paralegal
London, ON
Do you have a knack for organizing items? Are you looking for an opportunity that will keep you on your toes and not behind a desk?

If this sounds like you, consider this position with the Ministry of the Attorney General!

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

You will:
• Provide filing services for the Court Services Division, using numerical and colour-coded filing systems
• Pull and dispatch files as requested by staff, including bending, lifting, carrying, reaching and physically moving files throughout the courthouse
• Maintain a file control system for court records and track misplaced files
• Assume responsibility for opening vaults at the beginning of each day
• Box and archive files as per records retention schedule
• Assist in the court office by performing related clerical duties

*** Please Note: THIS POSITION INCLUDES CONTINUAL DAILY PHYSICAL DUTIES, INCLUDING BENDING, LIFTING BOXES, HANDLING LARGE FILES AND CLIMBING STAIRS

How do I qualify?

Administrative Knowledge:

• You have demonstrated knowledge of various filing systems and record keeping and administrative functions relating to file procedures, including applicable retention schedules
• You are able to operate common office equipment

Organizational Skills:

• You have organizational, time management and multi-tasking skills to sort loose leaf, organize your workload and to process high volumes of information without error
• You are able to work independently

Communication Skills:

• You have strong communication and interpersonal skills and are able to deal tactfully with other staff members and the public

Apply now!

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