Office Services and Facilities Clerk

November 24 2022
Categories IP, Patents, Trademarks,
Vancouver, BC
Description

The Team

Norton Rose Fulbright Canada LLP is currently seeking an Office Services & Facilities Clerk to work in our Vancouver Office. This role will report into the Office Services & Facilities Manager and Office Services & Facilities Team Lead. Candidates must be versatile, capable of performing a variety of tasks and willing to be flexible with their hours in order to meet deadlines (some overtime may be required). This position will appeal to a workplace services professional who enjoys working in tandem with others while striving to understand, and anticipate, internal stakeholder needs in order to exceed expectations. The primary responsibilities of the position are outlined below:

The Role

  • Performing a variety of office services related duties, including photocopying/document production, scanning, delivery of mail, courier requests and faxes
  • Sorting and packing inter-office mail for pre-scheduled internal mail delivery
  • Loading/unloading mail carts and completing mail delivery (as needed)
  • Assisting with clerical duties as needed, including, but not limited to, label printing, labelling, number stamping documents, data entry, filing, preparing envelopes for outgoing mail, etc.
  • Monitoring toner and paper supplies and ensuring an adequate inventory is at hand at the printer stations
  • Assisting with office moves, large file moves, and other furniture related moves
  • Setting up meeting rooms for a variety of client demands including events. This may occur outside of regular business hours
  • Providing light AV assistance as needed and under the guidance of our IT team
  • Assisting with renovation projects and storage room inventory (as needed)
  • Maintaining Firm standards for site appearance, customer requirements, and day-to-day operations
  • Completing error-free customer requirements
  • Assisting with the maintenance of inventory and ordering of supplies
  • Assisting with other duties as required

Qualifications

  • Completion of secondary school
  • 1-2 years work experience in fast-paced, customer service-facing setting
  • Level 2 First Aid Certification (or be willing to attend Level 2 First Aid Training)
  • Proven ability to meet multiple and/or unexpected deadlines in a demanding environment
  • Must be flexible and able to work a variety of shifts, including outside of regular business hours
  • Ability to multitask and set priorities
  • Strong customer service skills
  • Strong communication skills, both verbal and written
  • Very strong attention to detail
  • Good technical, analytical, computer and database skills; proficient in Microsoft Office Suite
  • Ability to work independently and as a member of a team
  • Sound judgement regarding confidential and sensitive matters
  • Ability to lift 50 lbs on a consistent basis

The role requires the flexibility to work between 7:30 am to 6:00 pm as well as over time on occasion.

Please note that Norton Rose Fulbright Canada requires all Firm members to provide proof of full vaccination against COVID-19 prior to entering the workplace. Applicants who receive an employment offer will be required to provide proof of full vaccination upon arrival to the Firm as a condition of employment. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to religious, medical or other protected grounds. For applicants who require an accommodation, please contact canvanhrtalent@nortonrosefulbright.com to discuss further.

Norton Rose Fulbright

Norton Rose Fulbright is a global law firm. We provide the world's preeminent corporations and financial institutions with a full business law service. We have more than 3500 lawyers and other legal staff based in more than 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, the Middle East and Africa.

Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy, infrastructure and resources; transport; technology; life sciences and healthcare; and consumer markets. Through our global risk advisory group, we leverage our sector experience with our knowledge of legal, regulatory, compliance and governance issues to provide our clients with practical solutions to the legal and regulatory risks facing their businesses.

Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.

Norton Rose Fulbright Verein, a Swiss verein, helps coordinate the activities of Norton Rose Fulbright members but does not itself provide legal services to clients. Norton Rose Fulbright has offices in more than 50 cities worldwide, including London, Houston, New York, Toronto, Mexico City, Hong Kong, Sydney and Johannesburg. For more information, see nortonrosefulbright.com/legal-notices.

Diversity and Inclusion

Diversity is an important firm value. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants, employees and partners will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion or belief.

To apply, please visit the Careers page of our website at www.nortonrosefulbright.com. We thank all candidates for their application, but will be contacting only those whom we select to invite for an interview.

Norton Rose Fulbright Canada LLP has an accommodation process in place that provides accommodations for employees with disabilities. If you are unable to apply for a position online or require any further accommodations during our recruitment process, please contact canvanhrtalent@nortonrosefulbright.com.

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