Legal Assistant, Litigation

Job summary

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy. When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment w…

Job details

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy. When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed. Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you. We are currently seeking a versatile and committed Legal Assistant to join our Calgary Litigation team. This is an exciting opportunity for an individual who enjoys a fast-paced and dynamic role. This will offer a broad range of responsibilities and challenges that will utilize one’s strong litigation and practice management skills. This position requires a superstar organizer who has the technical knowledge and experience of handling complex files from start-to-finish. The successful candidate will demonstrate initiative, strong communication and organization skills, with a desire to work in and promote a client-first focused culture. Key Responsibilities: * Provides secretarial support which includes proofreading, revision and preparation of documentation under the instruction of the legal professionals and transcription of data from various sources (e.g. voicemail, dictation, etc.). * Acts as a liaison between relevant internal and/or external parties. Routes or answers routine correspondence to relevant parties. * Provides clerical, administrative and general office support including, but not limited to, photocopying, faxing, scheduling and calendar management, receives/places phone calls with internal and/or external parties, mail, organizes travel arrangements, and scans PDF documents. * Provides administrative support with respect to accounting and billing as required. This includes review of pre-bills, making corrections or advising Accounting to make corrections and mailing out final bill under a cover letter. Prepares expense requisitions etc. * Maintains files in accordance with standard procedures, including opening and closing files, conflict searches, etc. * Other duties as assigned. What you'll bring: * Community College Certificate or Diploma, or equivalent combination of experience; * A minimum of 5+ years' experience as a Litigation Legal Assistant; * Experience in Civil Litigation (Federal and Superior Court procedures) will be considered an asset; * Strong attention to detail with the flexibility to accommodate work demands; * Excellent organizational/follow-up skills; * Proofreading and accuracy are required; * Excellent ability to learn new computer applications; * Ability to work independently and collaboratively within a team environment; * Ability to maintain a high level of confidentiality and exercise discretion when necessary. What we offer: We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits and perks are competitive within the market as well as a work-life balance. We offer: * A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days; * A Diverse and Inclusive Workplace; * Flexible working options; * Maternity Leave Top-up; * A Firm matching Group Retirement Savings plan; * An individual TFSA with low fund management fees and competitive investment options; * Employee Assistance Program to support you and your family; * A wellness spending account to foster employee well-being; * Professional Development opportunities; * Employee appreciation events; * Charitable giving programs. Who we are: Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with strategically placed offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, business services professionals and the communities in which we practice, gives us a unique position in the Canadian legal industry. Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility. While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please. Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.

What you’ll do

Key responsibilities include providing comprehensive secretarial and administrative support to legal professionals, such as preparing and proofreading documentation, managing correspondence, scheduling, and handling administrative tasks related to accounting and file maintenance. The role also involves acting as a liaison between internal and external parties and supporting the full lifecycle of complex litigation files.

Requirements

Candidates must possess a Community College Certificate or Diploma, or equivalent experience, along with a minimum of five years of experience as a Litigation Legal Assistant. Essential qualities include strong organizational skills, excellent attention to detail, accuracy in proofreading, the ability to work both independently and collaboratively, and maintaining high levels of confidentiality.

Benefits

• Health • Dental • Vision Care • Employee Assistance Program • Life Insurance • Short Term Disability Insurance • Long Term Disability Insurance • Vacation • Personal Days • Maternity Leave Top-up • Group Retirement Savings Plan • TFSA • Wellness Spending Account

Listed skills

• Teamwork · Preferred
• assessment · Preferred
• Collaboration · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Health · Preferred
• management · Preferred
• Documentation · Preferred
• Accuracy · Preferred
• Administrative · Preferred
• Accounting · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Litigation
• Practice Management
• Organization
• Communication
• Proofreading
• Revision
• Transcription
• Scheduling
• Calendar Management
• File Maintenance
• Conflict Searches
• Billing Support
• Confidentiality
• Discretion
• Attention To Detail
• Follow-up