Litigation Assistant

Job summary

The Litigation Assistant will support the legal team by preparing litigation documents, managing court filings, and coordinating trial bookings. They will also handle administrative tasks such as file management, billing, and maintaining communication between lawyers and external parties.

Job details

We are currently seeking a Litigation Assistant to join our Head Office. This position is suited for a recent graduate to become an integral part of our Litigation team, supporting our lawyers and contributing to the seamless operation of their practice. The ideal candidate will be newly entering the workforce, eager to apply their knowledge and skills in legal administration, and keen to develop their professional expertise in a supportive environment. What you will be doing: * Collaborate in the preparation and compilation of litigation documents, encompassing affidavits, notices, motion records, factums, and books of authorities. * Manage communication with process servers for the efficient service and filing of court materials. * Coordinate with court offices to facilitate trial and motions bookings and handle related court material filings. * Skillfully draft and edit various correspondences and documents, including memos, letters, emails, reports, presentations, court forms, and legal documents. * Contribute to the administrative management of lawyers' practices, involving file opening and closure, meeting scheduling, and coordination of travel and accommodations. * Provide comprehensive administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies. * Utilize proofreading and editing skills to ensure the accuracy, completeness, and proper formatting of all work products, including attention to spelling and grammar. * Act as a liaison between lawyers and internal/external parties, facilitating effective communication on file progression and related matters. * Maintain an organized and current file system for client files. Qualifications: * Completion of a Law Clerk program or equivalent post-secondary education. * Outstanding organizational skills with meticulous attention to detail. * Excellent oral and written communication skills. * Strong prioritization skills and capability to manage multiple tasks simultaneously. * Ability to work both independently and collaboratively within a team. * Upholds a high level of professionalism and maintains confidentiality in all matters. * Proficient Microsoft Office skills (Excel/Word/Outlook). Compensation & Benefits: Loopstra Nixon LLP offers a competitive and comprehensive total rewards package, including: * Salary range: $50,000 – $60,000 CAD, commensurate with experience * Comprehensive health and dental benefits * Health Care Spending Account * Professional development and education assistance * Wellness and employee engagement programs Additional Information: * This job posting is for a newly created role. * We do not use artificial intelligence (AI) to screen or assess candidates in our recruitment process. Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.

What you’ll do

The Litigation Assistant will support the legal team by preparing litigation documents, managing court filings, and coordinating trial bookings. They will also handle administrative tasks such as file management, billing, and maintaining communication between lawyers and external parties.

Requirements

Candidates must have completed a Law Clerk program or equivalent post-secondary education. Strong organizational, communication, and Microsoft Office skills are required for this role.

Benefits

• Health insurance • Dental benefits • Health care spending account • Professional development • Education assistance • Wellness programs • Employee engagement programs

Listed skills

• Time management · Preferred
• document preparation · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Litigation support
• Legal administration
• Document preparation
• Proofreading
• Editing
• File management
• Docketing
• Billing coordination
• Microsoft Office
• Communication
• Organizational skills
• Time management
• Attention to detail
• Administrative Support
• Professionalism
• Organizational Skills
• Effective Communication
• Microsoft Excel
• Accounting
• Artificial Intelligence
• Billing
• Management
• Lawsuits
• Confidentiality
• File Systems
• Employee Engagement
• Event Scheduling
• Grammar
• Invoicing
• Memos
• Microsoft Outlook
• Presentations
• Coordinating
• Filing
• Prioritization
• Detail Oriented

Job areas

• Legal
• Administrative
• Litigation Assistant
• Legal Secretary (General)
• Legal Secretaries
• Legal Secretaries and Administrative Assistants