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Job summary

The Legal Administrative Assistant will draft and format court documents, manage litigation files, and coordinate court-related proceedings. They are also responsible for managing lawyer calendars, handling client billing, and maintaining accurate file records.

Job details

Firm Summary For more than 40 years, Exchequer Management Limited Partnership (doing business as PLLR Lawyers) has built its reputation as one of Richmond’s leading mid-sized law firms by focusing on what truly matters: long-term relationships, respect for the people we work with, and a commitment to excellence in everything we do. Candidates who join us become part of a team that values collaboration, professional growth, and the kind of steady, thoughtful practice that has evolved and been shaped by decades of experience. From our earliest days, our founders built the firm on a supportive, collaborative, and people-centered approach – a foundation that continues to guide how we work together today. With a diverse group of lawyers and staff, we offer the depth of a full-service firm while staying true to those long-standing values. About the role: This is an excellent opportunity for someone who is eager to build their skills and grow within a well-established, supportive law firm environment. As a Legal Administrative Assistant, this role requires strong technical skills, excellent organizational abilities, and the capacity to proactively manage files, deadlines, and document workflows. You will work closely with lawyers across several practice areas, including commercial litigation, personal injury, and employment law, providing direct support on a variety of files and court-related matters. You will collaborate with legal professionals who rely on strong administrative document-management, scheduling, and litigation support skills to keep matters moving efficiently. In this role, you will: Draft, revise, and format court documents and file-related correspondence and materials with a high degree of accuracy Prepare chambers records, application materials, and trial preparation binders Coordinate filing and service of all pleadings through the appropriate courts, and following the appropriate procedures Schedule and coordinate court-related proceedings (e.g. hearings, examinations for discovery, etc.) Track all deadlines by maintaining an effective BF system Manage lawyers’ calendars, coordinate meetings, hearings, and travel arrangements Conduct conflict searches, and manage client intakes Prepare and manage client billing, including invoicing and accounts receivable, and expense tracking Open, maintain, and close files in accordance with firm procedures Support other members of the litigation team as needed Experience and skills we are looking for: 2-4 years of experience as a Legal Administrative Assistant, preferably in Litigation and/or Labour & Employment Graduate of an accredited Legal Administrative Assistant program Excellent understanding of court procedures and document management Strong time management, organizational, and multi-tasking skills Exceptional communication and interpersonal skills Proficient with Microsoft Office (Outlook, Word and Excel) High attention to detail and excellent proofreading skills Ability to follow-up on files and delays with minimal supervision Familiarity with Unity Accounting and NetDocuments is an asset The typical salary range for this position is $55,000-$65,000 annually, and the base salary may vary depending on a combination of knowledge, skills, and experience, as well as internal and market equity. Why you want to join us: Comprehensive group benefits package (extended health, dental, travel, life insurance, etc.) Paid time off (including vacation, sick days, and personal days) Group retirement savings matching plan Education and professional development benefits Discretionary bonuses Please note that only selected candidates whose experience best matches our requirements will be contacted. Accessibility: PLLR Lawyers provides an accessible candidate experience. If you need any accommodations or adjustments throughout the interview process and beyond, please let us know.

What you’ll do

The Legal Administrative Assistant will draft and format court documents, manage litigation files, and coordinate court-related proceedings. They are also responsible for managing lawyer calendars, handling client billing, and maintaining accurate file records.

Requirements

Candidates must have 2-4 years of experience as a Legal Administrative Assistant, preferably in litigation or employment law. A graduate degree from an accredited Legal Administrative Assistant program is required, along with proficiency in Microsoft Office and strong knowledge of court procedures.

Benefits

• Extended health insurance • Dental insurance • Travel insurance • Life insurance • Paid time off • Vacation • Sick days • Personal days • Group retirement savings matching plan • Education and professional development benefits • Discretionary bonuses

Listed skills

• Time management · Preferred
• interpersonal skills · Preferred
• Multi-Tasking · Preferred
• Microsoft Office · Preferred
• Communication Skills · Preferred
• Billing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Litigation support
• Document management
• Court procedures
• Legal drafting
• Calendar management
• Time management
• Organizational skills
• Multi-tasking
• Communication skills
• Interpersonal skills
• Microsoft Office
• Proofreading
• Billing
• Conflict searches
• File management
• Trial Preparation
• Document Management
• Litigation Support
• Workflow Management
• Organizational Skills
• Legal Discovery
• Time Off Management
• Legal Pleadings
• Court Procedures
• Legal Hearings
• Accounts Receivable
• Accounting
• Commercial Laws
• Management
• Lawsuits
• Communication
• Labor Law
• Interpersonal Communications
• Invoicing
• Microsoft Outlook
• Multitasking
• Personal Injury Law
• Time Management
• Travel Arrangements
• Scheduling
• Filing
• Detail Oriented

Job areas

• Legal
• Administrative
• Litigation Legal Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants