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Job summary

The incumbent will provide senior-level administrative support to the Restructuring & Insolvency group, including drafting legal documents and managing court filings. Responsibilities also include handling billing procedures, managing file lifecycles, and coordinating with internal and external stakeholders.

Job details

ABOUT GOWLING WLG At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other. We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths. Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG. PROFILE We are currently recruiting for a senior level Legal Administrative Assistant to join our fast-paced team for a minimum 18 month contract. As an integral member of the Legal Administrative Assistant team, the incumbent will provide support to professionals within our Restructuring & Insolvency group. RESPONSIBILITIES Key responsibilities include but are not limited to the following: * Preparing, drafting and revising correspondence and contracts, including discharges, notices. * Dealing with Commercial List (Civil) and bankruptcy court. * Factums/motions/brief of authorities/affidavit of documents/bill of costs/exhibit books. * PPSA Summary / TitanFile / Caselines / Ontario Courts Public Portal filing. * Undertaking additional responsibilities as required within the share and team. * Preparing accounts and managing pre-bills, with a strong working proficiency with all accounting and billing procedures. * Taking instructions, prioritizing incoming work, following through on assignments and managing ongoing tasks. * Opening and closing files, including preparing reporting packages. * Undertaking additional responsibilities as required within the share and team. QUALIFICATIONS * Legal Administrative Assistant Diploma from a recognized college preferred. * At least 5-8+ years of experience as a Legal Administrative Assistant in the Commercial Real Estate/Lending practice areas. * Strong attention to detail and technical skills, with the ability to work on large complex agreements. * Ability to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm. * Highly organized, team player with the ability to work under pressure, deal with changing priorities and meet strict deadlines (this may include being flexible on work hours on an exception basis). * Excellent proficiency with MS Office Suite, Outlook, iManage, PowerPoint, Excel, InterAction and Expert Time. * Ability to handle more than one professional and to undertake additional responsibilities as required within the share and team. Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with: * 100% employer-paid health, dental, and mental health coverage * Benefits coverage for Firm members and their dependents from day one! * 15 vacation days and hybrid work flexibility * Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders * Recognition awards, appreciation events, and a supportive, collaborative work culture * Perks and preferred pricing programs, referral bonuses and more The starting range for this role is $61,000 to $79,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance. This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations. This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers. Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

What you’ll do

The incumbent will provide senior-level administrative support to the Restructuring & Insolvency group, including drafting legal documents and managing court filings. Responsibilities also include handling billing procedures, managing file lifecycles, and coordinating with internal and external stakeholders.

Requirements

Candidates should possess a Legal Administrative Assistant Diploma and at least 5-8 years of experience in Commercial Real Estate or Lending practice areas. Proficiency in legal software and strong organizational skills are essential for managing complex agreements and strict deadlines.

Benefits

• Health coverage • Dental coverage • Mental health coverage • Vacation days • Hybrid work flexibility • Employee & family assistance program • Guided CBT • Mental health first aid responders • Recognition awards • Appreciation events • Perks and preferred pricing programs • Referral bonuses

Listed skills

• Time management · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal administration
• Commercial litigation
• Restructuring & insolvency
• Document drafting
• Court filing
• Billing procedures
• File management
• Attention to detail
• Communication
• Time management
• MS Office Suite
• iManage
• PowerPoint
• Excel
• InterAction
• Expert Time
• Commercial Real Estate
• Workplace Inclusivity
• Microsoft Excel
• Private Networks
• Accounting
• Applicant Tracking Systems
• Bankruptcies
• Mental Health
• Billing Systems
• Cognitive Behavioral Therapy
• International Laws
• Mental Health First Aid
• Microsoft Outlook
• Microsoft Office
• Operations
• Microsoft PowerPoint
• Restructuring (Business)
• Patient Discharges
• Filing
• Detail Oriented

Job areas

• Legal
• Administrative
• Commercial Administrative Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants