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Job summary

The Legal Assistant will support a lawyer and two clerks by preparing estate planning documents and managing the Wills vault. Additional duties include administrative tasks, calendar management, and assisting with accounting responsibilities.

Job details

Who We Are: Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally. What We Believe In: The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life. What We Are Looking For: Aird & Berlis LLP is seeking to fill a vacancy for a Legal Assistant with experience in Estates or Tax for this dynamic role. The position will be supporting 2 clerks and a lawyer. This position involves a substantial focus on document preparation, along with responsibilities related to vaulting. The ideal candidate will possess meticulous attention to detail and a passion for the diverse tasks associated with both legal assistance and vaulting work. Responsibilities: * Proofread, finalize and assemble estate planning documents including Wills, Powers of Attorney, Trusts and reporting documentation * Attending as a second witness for client signatures and see it through to completion including updating our specialized database * Assist with Wills Vault administration as needed * Vault original Estate and Trust documents * Respond to Vault requests in a timely manner * Scan, file and e-file documentation * Handle daily administrative details * Manage duties related to accounting * Accountable for all work assigned * Arrange meetings * Calendar management * Take initiative * Confidential Requirements: * Minimum of three years’ previous experience as a Legal Assistant in Estates or Tax * Successful completion of a related post-secondary Legal Assistant or Law Clerk program * Handle time pressure situations and stress of multiple demands * Flexible to the changing demands of the job Skills: * Microsoft 365 suite of applications * Willing to learn a customized Wills Database * Ability to problem solve * Good judgement and decision making * Strong interpersonal skills * Organized * Resourceful * Detailed Compensation: The salary range for this position is $55,000 - $65,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity. Why You Should Apply: * Opportunities for growth and on the job training and development * Competitive compensation and benefits package * We currently have a hybrid working model that offers flexibility and work life balance * We pride ourselves on being a mid-sized firm with a family feel * Active involvement in our community with opportunities to volunteer * Mentor program * Wellness programs Any offer of employment will be conditional upon a criminal background check. We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted. Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact ckelly@airdberlis.com [ckelly@airdberlis.com] and we will work with you to provide accessibility support.

What you’ll do

The Legal Assistant will support a lawyer and two clerks by preparing estate planning documents and managing the Wills vault. Additional duties include administrative tasks, calendar management, and assisting with accounting responsibilities.

Requirements

Candidates must have at least three years of experience as a Legal Assistant in Estates or Tax law. A post-secondary Legal Assistant or Law Clerk program completion is required.

Benefits

• Growth opportunities
• On the job training
• Competitive compensation
• Benefits package
• Hybrid working model
• Mentor program
• Wellness programs

Listed skills

• document preparation · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Microsoft 365 · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Decision Making · Preferred
• Accounting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Document preparation
• Proofreading
• Estate planning
• Wills administration
• Database management
• Accounting
• Calendar management
• Microsoft 365
• Problem solving
• Decision making
• Interpersonal skills
• Organization
• Resourcefulness
• Attention to detail
• Calendar Management
• Willingness To Learn
• Decision Making
• Document Preparations
• Estate Planning
• Interpersonal Communications
• Problem Solving
• Patents
• Proactivity
• Detail Oriented

Job areas

• Legal
• Administrative
• Legal Assistant
• Real Estate Agent
• Real Estate Agents and Property Managers
• Real Estate Brokers