Litigation Legal Assistant

Carbert Waite LLP is a mid-sized law firm primarily focused in Litigation. We recognize that much of our firm’s success depends on the quality, professionalism, and dedication of our administrative staff. Our firm offers a professional, motivated, and hardworking team environment where collaboration and mutual respect are essential. We are committed to maintaining a positive workplace culture and provide competitive compensation and benefits. For more information about Carbert Waite LLP, please visit our website at www.carbertwaite.com Position Overview: We are seeking a detail-oriented and proactive Litigation Legal Assistant to join our team. In this role, you will support our lawyers and clients throughout the full lifecycle of litigation matters, ensuring files are well-organized, deadlines are met, and court documents and legal filings are prepared with accuracy and care. Key responsibilities include but are not limited to: · General litigation and administrative support. · File management; electronic and physical file organization and diarization. · Coordinating with associates and paralegals on workflow on larger files. · Digital dictation transcription. · Calendar management. · Booking appointments and organizing internal and external meetings, including meeting preparation assistance. · Drafting and/or preparing various legal documents. · General correspondence and document production. · Entering time and preparing accounts as required. Qualifications: · Graduate of a Legal Administrative Assistant program is preferred: however, equivalent years of relevant experience will also be considered. · A minimum of 5 years’ experience working in the legal industry. · Experience in Estate Litigation, or alternatively in Commercial Litigation or Civil Litigation with a strong interest in expanding skills in estate litigation matters. · Thrives in a fast-paced work environment, with the ability to manage competing priorities and deliver work with quick turnaround times while maintaining a high level of accuracy and attention to detail. · Strong organizational and time-management skills. · Ability to work independently and collaboratively within a team environment. · Positive attitude and passion for excellence. · Excellent word processing skills. · Strong computer and typing skills. · Strong written and verbal communication skills, with a professional and client-focused · approach. · Solid time management, multitasking and prioritization skills. · Proficiency in the MS Office environment including Excel. · Commitment to maintaining confidentiality and handling sensitive information with discretion. Benefits · Health, dental and wellness benefits; · Short-term and long-term disability insurance; · Employee & Family Assistance Program; · RRSP Matching program; · Paid time off; · Flexible Health Spending allowance that covers much more than gym memberships! Interested applicants should direct their resume and covering letter to: Sarah Davidson Director of Administration [email protected] We thank all applicants for their interest, however, only those selected for an interview will be contacted. Carbert Waite LLP is managing the recruitment for this position.

Provide comprehensive administrative and legal support throughout the litigation lifecycle, including file management and document preparation. Coordinate workflows with associates and paralegals while managing calendars and client correspondence.

Requires a minimum of 5 years of legal industry experience, preferably with a background in Estate, Commercial, or Civil Litigation. A graduate of a Legal Administrative Assistant program is preferred, along with strong proficiency in MS Office.

• Health Benefits • Dental Benefits • Wellness Benefits • Short-term Disability Insurance • Long-term Disability Insurance • Employee & Family Assistance Program • RRSP Matching Program • Paid Time Off • Flexible Health Spending Allowance

• Microsoft ExcelPreferred
• MS-OfficePreferred
• MultitaskingPreferred
• PrioritizationPreferred
• Communication SkillsPreferred

Identified from the job description. Confirm important requirements above.

• Litigation Support
• File Management
• Digital Dictation Transcription
• Calendar Management
• Legal Drafting
• Time Entry
• Word Processing
• MS Office
• Excel
• Communication Skills
• Multitasking
• Prioritization
• Confidentiality
• Estate Litigation
• Commercial Litigation
• Civil Litigation

• Legal
• Administrative

Minimum education

Professional degree

Minimum experience

5+ years

Apply by

Feb 24, 2027

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level