Legal Assistant - Financial Services

Who We Are: Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally. What We Believe In: The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life. What We Are Looking For: This position will independently manage and organize the daily operations of three Financial Services banking and lending practices. This role is suited for someone who has the ability to take initiative, prioritize competing demands, and multitask. Strong technical skills, attention to detail, and organizational abilities are essential for these cross-border financings and commercial transactional practices. The right applicant will have an administrative background with a keen interest in banking and financial services law. Responsibilities: * Edit, format and organize transactional documentation and correspondence * Provide administrative support on all transactions (i.e. signature page packages, managing execution processes, coordinating outgoing wire payments and confirmations, organize closing documentation, prepare and compile record books, etc.) * Assist with transaction management, including tracking outstanding deliverables and post-closing items * Communicate professionally with all internal and external clients * Manage client file openings and conflict checks * Manage duties related to accounting (i.e. billing, paying invoices, expenses, etc.) * Manage lawyer calendars, schedules and transaction timelines * Maintain electronic file systems * Produce the highest quality of work * Accountable for all work assigned * Takes initiative * Confidential Requirements: * Minimum 3 years previous experience as a legal assistant * Experience in banking and financial services law an asset * Successful completion of a related post-secondary Legal Assistant and/or Law Clerk program * Ability to manage multiple priorities and perform effectively in fast-paced transactional environment Skills: * Proficiency with Microsoft Office 365 suite of applications * Strong document production skills, including experience with creating, numbering, styling and rebuilding documents * Familiarity using DocuSign, Closing Folders and electronic data rooms * Highly organized, resourceful and proactive * Good judgement and decision making * Organized * Resourceful * Detailed Compensation: The salary range for this position is $60,000 - $75,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity. Why You Should Apply: * Opportunities for growth and on the job training and development * Competitive compensation and benefits package * We pride ourselves on being a mid-sized firm with a family feel * Active involvement in our community with opportunities to volunteer * Mentor program * Wellness Programs Any offer of employment will be conditional upon a criminal background check. We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted. Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact [email protected] [[email protected]] and we will work with you to provide accessibility support.

The legal assistant will manage daily operations for banking and lending practices, including editing transactional documentation and coordinating closing processes. They are also responsible for managing lawyer calendars, handling billing duties, and maintaining electronic file systems.

Candidates must have a minimum of 3 years of experience as a legal assistant and have completed a related post-secondary program. Proficiency in Microsoft Office 365 and experience with transactional document production are essential.

• Competitive compensation • Benefits package • Growth opportunities • On-the-job training • Mentor program • Wellness programs • Community involvement

• Attention to detailPreferred
• CommunicationPreferred
• OrganizationPreferred

Identified from the job description. Confirm important requirements above.

• Legal assistance
• Document production
• Banking law
• Financial services law
• Transactional documentation
• Microsoft Office 365
• DocuSign
• Closing Folders
• Electronic data rooms
• Conflict checks
• Billing
• Calendar management
• Attention to detail
• Multitasking
• Communication
• Organization
• Resourcefulness
• Administrative Support
• Microsoft 365
• DocuSign (Software)
• Organizational Skills
• Accounting
• Business Transaction Management
• Banking
• Decision Making
• File Systems
• Document Production
• Financial Services
• Invoicing
• Operations
• Patents
• Proactivity
• Coordinating
• Detail Oriented

• Legal
• Administrative
• Finance & Accounting
• Financial Services Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants

Minimum education

Professional degree

Minimum experience

3+ years

Posting language

English

Working hours

40 hours per week